Flashcards · 0417 · Topic 17

Document production flashcards

19 cards on Topic 17. Pick a subtopic or study them all.

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Why set page size and orientation before typing?: Changing them later can move tables and images and spoil the layout.
How do you put a full-width heading above a two-column article?: Insert a continuous section break after the heading, so only the article below is set in columns.
What is a margin?: The blank space between the text and the edge of the paper, set separately for top, bottom, left and right.

Name the four types of text alignment: Left, right, centred and justified (lined up with both margins).
When should you use bullets and when numbering?: Bullets for items in no set order; numbering for steps or ranked items where order matters.
Serif vs sans-serif fonts: Serif fonts, such as Times New Roman, have small strokes on the ends of letters. Sans-serif fonts, such as Arial, do not.
First-line indent vs hanging indent: A first-line indent moves only the first line of a paragraph in. A hanging indent leaves the first line out and indents the following lines.

Replace vs Replace all: Replace changes one occurrence at a time. Replace all changes every occurrence at once.
What do "match case" and "find whole words only" do?: Match case makes the search case-sensitive, so Park does not match park. Whole words only stops a search for art matching inside party or start.
What is the danger of Replace all?: Without whole-word matching, it can damage other words, e.g. replacing "it" also changes "with" and "little". Check the result afterwards.

What is a bookmark in a document?: A named place in a document that you can jump back to or link to.
How is a table of contents created automatically?: From the headings formatted with heading styles. It lists them with page numbers and can be updated after changes.
What can a hyperlink in a document link to?: A bookmark or section in the same document, another file, or a web page.

What is pagination?: Dividing a document into pages and controlling where the pages break.
Why use a page break instead of blank lines?: Blank lines move when text is edited, so the new page starts in the wrong place. A page break always starts the next text on a new page.
What does "keep with next" do?: It keeps a heading on the same page as the paragraph after it, so the heading is not left alone at the bottom of a page.

What is a gutter margin?: Extra space added on the inside edge of the page, where it will be bound, so text is not lost in the binding. It is added to the normal margin.
A left margin of 3 cm has a 1 cm gutter on A4 (21 cm) with a 2 cm right margin. How wide is the text?: Text starts 3 + 1 = 4 cm from the left edge. Width = 21 − 4 − 2 = 15 cm.
Where is the gutter with mirrored margins?: On the left of right-hand pages and on the right of left-hand pages, used for booklets and double-sided printing.