Flashcards · 0417 · Topic 15

Proofing flashcards

7 cards on Topic 15, subtopics 15.1 to 15.2. Pick a subtopic or study them all.

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Why might a spell checker miss an error?: It only checks each word against a dictionary, so a real word used wrongly (there for their, form for from) passes. It also ignores numbers such as a wrong date.
What does a grammar checker look for?: Problems in sentence structure: verbs not agreeing with subjects, missing capitals, repeated words and over-long sentences. Its suggestions are not always right.
Name four other software proofing tools: Any four of: thesaurus, word count, find and replace, automatic correction, show formatting marks, track changes and comments, validation.
What can validation not do?: It cannot check that data is correct, only that it is reasonable. A mark of 68 typed as 86 still passes a range check of 0 to 100.

Name four proofreading techniques: Read slowly, line by line, or aloud; compare with the source item by item; check consistency of fonts and spacing; check numbers, dates and names; use print preview; ask another person to read it.
What are visual verification and double data entry?: Visual verification: reading the entered data against the original. Double data entry: the data is entered twice and the computer compares the two, reporting any differences.
What are widows and orphans?: Single lines of a paragraph left alone at the top or the bottom of a page.